Productivity isn’t just about working harder. It depends on multiple factors — how we plan our day, our energy levels, and the systems we use to align our tasks.

Even though I was working hard, I often felt like I wasn’t doing enough.

Some days, I worked on whatever came to mind instead of following a plan. Other times, I picked the wrong time to do a task and struggled to finish it. I jumped between tasks without completing them. And yeah — some days, procrastination totally crushed my motivation.

Sound familiar?

If you’ve experienced any of this, keep reading. In this article, I’m sharing the exact 3 techniques I used to fix my productivity leaks and boost my results — instantly.

I’m a solopreneur creating Notion templates to help people plan, track, and grow in their everyday lives. Over time, I realized that tweaking how I work matters more than working longer hours.

Once I implemented these 3 techniques, I started feeling truly productive. Tasks got done — quickly and completely. Best of all, I ended each day with a sense of satisfaction.

Let’s dive in.

1. Task Boxing: Grouping Similar Tasks

One of my biggest problems was jumping between totally different kinds of tasks. For example, I’d go from writing a blog post to designing a template to answering emails. It was mentally exhausting.

So I started Task Boxing — organizing tasks by category. Here’s how I grouped mine:

• 🧩 Product Development
• ✉️ Email Marketing
• ✍️ Blog Writing
• 📣 Social Media Posting

Now, I focus on one category at a time. It keeps my brain in the right mode and helps me clearly measure progress in each area.

2. Aligning Tasks with Energy Levels

I realized that my energy naturally rises and falls throughout the day — and trying to force deep work during low-energy hours just didn’t work. I am more an evening person.

So I tracked my energy patterns and divided my day into three zones:

• High Energy → Evening
• Medium Energy → Morning
• Low Energy → Afternoon

Now I know when I’m best suited for high-focus work vs. lighter tasks. For you, the timings might be different — but identifying your peak productivity zones is crucial.

Pro Tip: You’ll get the most out of the next technique once you understand your energy levels.

3. Time Blocking: Plan It, Stick to It

Once I knew my energy flow, I started Time Blocking — assigning specific task types to specific time slots in my day.

Here’s what my current setup looks like:

• High Energy (Evening): Product development, deep design work
• Medium Energy (Morning): Blog writing, light website tasks
• Low Energy (Afternoon): Social media prep, email marketing, admin work

The key is consistency. When I assign tasks this way and stick to the plan, I stay focused and never feel like I’m wasting time.

Since implementing these techniques, my productivity has skyrocketed. I feel like I’m finally working with intention — not just reacting to whatever pops up. Even on days I work fewer hours, I get more done. And I end the day feeling proud instead of drained.

If you’ve been feeling stuck or scattered, give these a try. Small shifts like this made a huge difference for me. Let me know in the comments — have you tried any of these techniques? What works for you?

If you like to improve your planning and organization in different areas of life, then check my various Notion templates at: https://locominder.gumroad.com

Thanks for reading!

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Locominder

Notion Recommended Creator

Explore my productive Notion templates at : https://locominder.gumroad.com